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Subcontractor compliance for Australian builders

Compliance is mandatory.
The paperwork isn't hard
when your subbies just text it in.

Australian WHS law requires you to verify every subcontractor's insurance and licenses. Sorted Onsite lets them send docs by email, WhatsApp, or link. AI verifies everything. Both of you get reminders before anything expires.

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Compliance overview

6 subcontractors

3 compliant1 expiring2 at risk
Spark Electrical ServicesElectrician
COMPLIANT
Murray Plumbing & GasPlumber
EXPIRING
Westside ConcreteConcreter
COMPLIANT
Timberline CarpentryCarpenter
EXPIRED
Apex Roofing SolutionsRoofer
COMPLIANT
Perfect Finish TilingTiler
NO DOCS

Sample data. Try the interactive demo

How it works

Three ways in. One compliant dashboard out.

Email

Each subbie gets a unique email address. They forward their cert. AI reads the attachment and files it.

docs+apex@in.sortedonsite.com

WhatsApp or SMS

Your subbie takes a photo and texts it to your Sorted number. AI reads the image and matches it to the right company.

+61 480 094 271

Upload link

Send your subbie a branded page. They drag and drop their docs. No login. No app. Takes 30 seconds.

sortedonsite.com/upload/apex

1

Subbie sends doc

Any method, any time

2

AI reads and extracts

Policy, expiry, coverage, insurer

3

Dashboard updates

Green, amber, or red

4

Reminders go out

To you and the subbie

Automated reminders

Reminders go to both of you.

When a document is about to expire, we remind you and the subcontractor. 30 days, 14 days, 7 days. The subbie gets a direct upload link. You stop chasing.

  • Automatic alerts at 30, 14, and 7 days before expiry
  • Subbies get a link to upload their renewed cert
  • You get notified the moment a new doc arrives
  • Audit-ready compliance reports on demand

Example timeline

30 days before expiry

Reminder sent to Murray Plumbing

"Your public liability expires on 12 Apr."

14 days before expiry

Follow-up to subbie + alert to you

"Friendly reminder: PL insurance expires in 2 weeks."

Murray uploads renewed cert

AI verified: QBE, $20M coverage, exp 12 Apr 2027

Dashboard updated. Compliant.

Next reminder

Scheduled for 12 Mar 2027

Regulatory requirements

What Australian law requires you to track

Under WHS legislation, principal contractors must verify these documents for every subcontractor on site. Sorted Onsite tracks all of them.

Public Liability Insurance

Active coverage required. You carry personal liability if a subbie causes damage while uninsured on your site.

Workers Compensation

Mandatory under state WHS Acts. Non-compliance carries fines and can shut down your site.

Trade Licenses

State licensing authorities require current registration. Unlicensed work can void your own insurance.

White Card

Required before entering any construction site. SafeWork can fine you for every person without a valid card.

ABN Verification

ATO requires valid ABNs for all contractor payments. Invalid ABNs trigger mandatory 47% withholding.

Payment Deadlines

Security of Payment Act deadlines vary by state. Miss one, lose your right to claim. Sorted tracks them all.

Pricing

Start free. Scale when ready.

14-day free trial. No credit card required.

Starter

Up to 10 subcontractors

$49/mo
  • AI document verification
  • Compliance dashboard
  • Expiry alerts
  • Email + WhatsApp collection
  • Automated subbie reminders
Start free trial
POPULAR

Growth

Up to 50 subcontractors

$149/mo
  • Everything in Starter
  • Custom reminder schedules
  • Branded upload portal
  • ABN auto-verification
  • Priority support
Start free trial

Professional

Unlimited subcontractors

$249/mo
  • Everything in Growth
  • Team member accounts
  • Compliance reports
  • API access
  • Dedicated account manager
Start free trial

Questions

How do my subbies send their documents?
Three ways. Forward to a unique email address, text a photo via WhatsApp or SMS, or use a branded upload link. No app to download, no account to create.
What happens after a subbie sends a document?
AI reads it instantly, extracts the policy number, insurer, coverage amount, and expiry date. The document gets filed to the right subcontractor and your dashboard updates in real time.
Do my subbies get reminders too?
Yes. When a document is expiring, we remind both you and the subcontractor. The subbie gets a direct link to upload their renewed cert.
Which states does it cover?
All of them. NSW, VIC, QLD, WA, SA, TAS, NT, and ACT. Each state has different requirements and Sorted Onsite handles the differences automatically.
How secure is my data?
Encrypted in transit and at rest. We comply with Australian privacy law. Your subcontractor documents are never shared or sold.
Is there a setup fee?
No. Start your 14-day free trial immediately. If you love it, your plan begins on day 15. If not, no charge.

Ready to get your subbies sorted?

Book a 15-minute call. We'll review your current compliance setup and show you how Sorted Onsite works with your actual subcontractors.

Book a free compliance auditTry the demo